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With the amount of discussion on the topic, few people want to think about the best way to receive and send an email. Switching to a different platform takes time and money that companies don’t often have. And ultimately, why risk confusing everyone with the introduction of new software? Choosing a vendor to manage it all serves many concrete purposes, and the longer you go flying solo, the more likely it is you’ll run into problems.
Saving Your Budget
Running your own server means paying for and maintaining the hardware and software. Between the platform, OS, power, and labor it costs to run, it’s often not worth it. Broken down over time, it’s cheaper to use a cloud service provider (CSP) than a per-user model. When every company’s budget is at the forefront of decisions, cutting costs when it comes to getting your mail should be a no-brainer.
Whether your servers go down because of a blizzard or because a teenager got their hands on some malware, you’re much more likely to get your data back when you have a CSP on your side. Companies that go through hacks can end up losing valuable contacts, sensitive data or ideas forever, and try to claw back from that can be exhausting.Thankfully, both your interests and that of the vendor are the same — safe and effective storage of data.
Some emails can be pushed until tomorrow, but many are time-sensitive. Vendors keep their servers going practically every second of every day, so everyone gets the information on time. If you can’t claim the same for your own email, it’s time to consider other options. Also, your email is easily scaled to your business to allow for more (or less) communication. If you experience a surge in popularity for example, you can adjust your capabilities to accommodate the growth. Your own servers may not be as flexible.
When your workers are out on assignment or even in another country, they should have a way to stay connected with work. Cloud email gives every employee the chance to access new information and last-minute changes regardless of where they are. The global servers that vendors use have a much larger reach than any private data center could have.
CSPs are experienced in migrating your email from all the popular platforms. Popular choices like IMAP or a traditional exchange can be handled by your CSP if you wish, or you can potentially do it all yourself. The flexibility that companies have when it comes to transferring their data lets business owners and IT leads feel more in control over what’s happening with their precious information.
CITOC is the trusted choice when it comes to staying ahead of the latest cloud developments and can provide you with tips, tricks and news. Contact us at (713) 490-5000 or send us an email at firstname.lastname@example.org for more information.